Documentation

👤 Account Setup

Creating your FreshLeads.pro account takes less than a minute. Here is what to do:

📊 Dashboard Overview

The dashboard is your command center. Here is what each section does:

🚀 Your First Search

Follow these steps to extract your first batch of leads from Google Maps:

📈 Understanding Your Results

After a search completes, your results table shows every extracted lead with the following information:

• Business Name -- The official name listed on Google Maps
• Phone -- Formatted phone number with country code
• Email -- Email address extracted from the business website (if found)
• Website -- Direct URL to the business website
• Rating -- Google Maps star rating (1.0 to 5.0)
• Reviews -- Total number of Google reviews
• Address -- Full street address including city, state, and ZIP

Click on any row to expand it and see additional data fields like business hours, categories, Google Maps URL, and social media profiles.

⚡ How Google Maps Extraction Works

FreshLeads.pro is not a database. We do not store pre-built lists of businesses. Every time you run a search, we perform a live query against Google Maps using the official Google Places API.

The Extraction Pipeline

Here is what happens under the hood when you click "Search":

🏷 Choosing Business Types

The business type field accepts any query that Google Maps understands. You can use:

• General categories: restaurants, dentists, plumbers, lawyers
• Specific niches: vegan restaurants, pediatric dentists, emergency plumbers
• Industry terms: HVAC contractors, digital marketing agencies, wedding photographers
• Business names: Starbucks, McDonald's (to find all locations of a chain)

FreshLeads.pro also provides a curated list of 30+ popular niches that you can select from a dropdown. These include pre-optimized search queries for the best results. Visit the Niches page to see the full list.

📍 Location Targeting

FreshLeads.pro supports multiple ways to define your target location:

🔧 Search Filters & Options

Refine your searches with these available filters:

• Minimum Rating -- Only include businesses with a Google rating above your threshold (e.g. 4.0 stars or higher)
• Has Email -- Filter results to only show businesses where we found a verified email address
• Has Phone -- Filter to businesses with a listed phone number
• Has Website -- Filter to businesses that have a website (increases chances of finding email)
• Open Now -- Only show businesses that are currently open

Filters can be combined. For example, you can search for dentists in Austin, TX with a minimum rating of 4.0 and the Has Email filter enabled to get a highly targeted list of top-rated dentists with verified email addresses.

📋 Understanding Search Results

After a search completes, the results table provides a sortable, filterable view of all extracted leads. Key features include:

• Column Sorting -- Click any column header to sort ascending or descending
• Quick Filters -- Use the filter bar above the table to narrow results
• Bulk Selection -- Select all or specific leads for export
• Lead Preview -- Click a row to see the full lead detail card with all 14+ data fields
• Direct Links -- Click the website URL, Google Maps link, or phone number to open them directly
• WhatsApp Link -- For phone numbers, a WhatsApp icon lets you message the business directly

🗃 All Data Fields

📧 How Email Extraction Works

Email extraction is one of the most valuable features of FreshLeads.pro. Here is exactly how we find and verify email addresses:

Step 1: Website Discovery

When Google Maps provides a website URL for a business, we visit that website and scan key pages:

• Homepage
• Contact page (e.g. /contact, /contact-us, /get-in-touch)
• About page (e.g. /about, /about-us)
• Footer section (present on every page)

Step 2: Email Pattern Matching

We use advanced pattern matching to identify email addresses in the page content. We filter out generic addresses like noreply@, no-reply@, and mailer-daemon@. We prioritize addresses that match the business domain.

Step 3: MX Record Verification

Every extracted email is verified through DNS MX record lookup. This confirms that:

• The email domain exists and has valid mail servers
• The domain is not a disposable email provider
• The mail server is active and accepting connections

📞 Phone Verification

Phone numbers from Google Maps are processed through our formatting and verification pipeline:

• Country Code Detection -- We automatically add the correct country code based on the business location (+1 for US/Canada, +55 for Brazil, +44 for UK, etc.)
• Format Standardization -- All numbers are formatted consistently. US numbers become +1 (305) 555-1234. Brazilian numbers become +55 (11) 99999-8888.
• WhatsApp Link Generation -- We generate direct WhatsApp message links (wa.me) for each phone number, making it easy to reach businesses via WhatsApp.
• Duplicate Removal -- If a business has the same phone number listed multiple times, we deduplicate automatically.

👥 Managing Leads in the CRM

After extracting leads, you can add them to the built-in CRM for ongoing management. The CRM provides:

• Lead Cards -- Each lead has a detailed card showing all extracted data, plus notes, tags, and activity history
• Custom Notes -- Add private notes to any lead. Record call outcomes, meeting details, or follow-up reminders
• Tags -- Organize leads with custom color-coded tags (e.g. "Hot Lead", "Follow Up", "Not Interested")
• Search & Filter -- Find leads instantly by name, email, phone, tag, or status
• Bulk Actions -- Update status, add tags, or delete multiple leads at once

☑ Creating Tasks

Stay on top of your outreach by creating tasks linked to specific leads:

• Task Types -- Call, Email, Meeting, Follow-up, or Custom
• Due Dates -- Set deadlines with date and time
• Priority Levels -- Low, Medium, High, or Urgent
• Task Notes -- Add context or preparation notes
• Completion Tracking -- Mark tasks as done and see your activity timeline

📈 Lead Status Pipeline

Track every lead through your sales process using the visual pipeline. Default stages include:

Drag and drop leads between stages or update their status from the lead detail card. The pipeline view gives you a clear overview of where every lead stands in your sales process.

• New -- Freshly extracted leads that have not been contacted yet
• Contacted -- You have sent an initial email, message, or made a call
• Qualified -- The lead responded and shows genuine interest
• Proposal Sent -- You have sent a proposal, quote, or offer
• Won -- Deal closed. The lead became a customer
• Lost -- The lead declined or went unresponsive

📊 Analytics Dashboard

The analytics dashboard provides real-time insights into your lead generation and outreach performance:

⚡ Instantly.ai Setup

Instantly.ai is a popular cold email platform for sending large-volume outreach campaigns. Here is how to use FreshLeads.pro leads with Instantly:

email,first_name,last_name,company_name,website,phone
john@dentalcare.com,John,,Dental Care Associates,dentalcare.com,+1 (305) 555-1234
info@smileortho.com,,,Smile Orthodontics,smileortho.com,+1 (305) 555-5678

💌 Lemlist Setup

Lemlist is known for personalized cold email with image and video personalization. The FreshLeads Lemlist export includes all fields needed for advanced personalization:

💡 Smartlead Setup

Smartlead offers multi-channel outreach with unlimited email accounts. The integration process is similar:

🔗 Webhooks

Webhooks allow you to automatically send lead data to external services in real-time when new leads are extracted. This is available on the Agency plan and above.

Setting Up a Webhook

1. Go to Settings > Integrations > Webhooks
2. Click "Add Webhook"
3. Enter your webhook URL (the endpoint that will receive POST requests)
4. Select which events trigger the webhook (e.g. "New Lead Extracted", "Search Completed")
5. Save and test with a sample payload

{
  "event": "lead.extracted",
  "data": {
    "business_name": "Dental Care Associates",
    "phone": "+1 (305) 555-1234",
    "email": "john@dentalcare.com",
    "website": "https://dentalcare.com",
    "address": "123 Main St, Miami, FL 33101",
    "rating": 4.8,
    "reviews": 245,
    "categories": ["Dentist", "Cosmetic Dentist"],
    "google_maps_url": "https://maps.google.com/..."
  },
  "timestamp": "2025-01-15T14:30:00Z"
}

🎁 Free Trial Details

Every new account starts with a free trial that includes:

• 100 free leads -- Enough to test a real campaign and evaluate data quality
• All data fields included -- You get the same 14+ fields as paid plans
• Email verification included -- Verified emails at no extra cost
• All export formats -- Excel, CSV, Instantly, Lemlist, and Smartlead exports are all available
• No credit card required -- Sign up with just your email
• No time limit -- Your free leads never expire

💰 Plan Comparison

FreshLeads.pro offers four plans to fit every need:

All plans include a 7-day money-back guarantee. Annual billing saves 20% compared to monthly billing. Visit the Pricing page for current prices and to upgrade.

🛠 Managing Your Subscription

You can manage your subscription from Settings > Billing in your dashboard. Available actions:

• Upgrade Plan -- Move to a higher plan at any time. The price difference is prorated for the remaining billing period.
• Switch to Annual -- Save 20% by switching from monthly to annual billing.
• View Invoices -- Download PDF invoices for any past payment.
• Update Payment Method -- Change your credit card or payment method through our secure payment portal.
• Cancel Subscription -- Cancel at any time. Your account remains active until the end of your current billing period.

💬 Billing FAQ

What payment methods do you accept?

We accept all major credit cards (Visa, Mastercard, American Express), PayPal, and PIX (for Brazilian customers). All payments are processed securely through Stripe and Hotmart.

What happens when I reach my monthly lead limit?

When you use all your monthly leads, you can either upgrade to a higher plan or wait until your billing cycle resets. We will notify you by email when you are approaching your limit (at 80% and 95% usage).

Can I get a refund?

Yes. We offer a 7-day money-back guarantee on all paid plans. If you are not satisfied within the first 7 days of your subscription, contact support for a full refund -- no questions asked.

Do unused leads roll over?

No. Monthly lead credits reset at the beginning of each billing cycle. Unused leads from the previous month do not carry over.

Is there a long-term contract?

No. All plans are month-to-month (or year-to-year for annual plans). You can cancel at any time without penalty. There are no hidden fees or long-term commitments.

Can I switch plans mid-cycle?

Yes. You can upgrade at any time, and the price difference is prorated. To downgrade, the change takes effect at the start of your next billing cycle.